Carrier Payment Details
The Carrier Payment Details section defines how much your agency is paid and how often those payments occur. The information entered here creates the "Expected Commission" schedule that the system uses to track your revenue and identify underpayments.
💡 Why Use This
Configure this section when:
- Setting up a new policy — Without carrier payment details, the system has no commission math to perform and will show $0 expected.
- Tracking advance commissions — Enter the number of payments paid in advance so the system correctly schedules your expected revenue.
- Investigating commission discrepancies — Expected vs. received comparisons in the Accounts Receivable report are driven entirely by this section.
🗺️ How to Access
The Carrier Payment Details section is on the Policy screen, below the Policy Information section. Open any policy to view or edit these fields.
How Much: Calculating Commission
Your total commission is determined by the combination of two key fields:
- Term Number — Identifies if the policy is in its first year (New Business) or subsequent years (Renewal).
- Carrier Commission Table — The logic rule that applies a percentage or dollar amount based on that term.
Example Scenario
- Carrier Table: "Life" (Flat Table)
- Annual Premium: $12,000
- Term 1 Rate (New Business): 120%
- Term 2+ Rate (Renewal): 20%
The Result: In Year 1, the system expects $14,400 in total agency commission ($12,000 × 1.20).
How Often: Payment Schedules
The frequency of your payments is controlled by the # of Payments per Term and the # of Payments Paid In Advance.
Example: A 9-Month Advance
Using the $14,400 commission calculated above:
- Payments per Term: 12 (Monthly)
- Payments in Advance: 9
- Schedule Logic: The first 9 months are bundled into a single "Advance" payment, while the remaining 3 months are paid "As-Earned."
| Payment Type | Timing | Calculation | Amount |
|---|---|---|---|
| Advance | Month 1 | $1,200 × 9 | $10,800 |
| As-Earned | Month 10 | $1,200 × 1 | $1,200 |
| As-Earned | Month 11 | $1,200 × 1 | $1,200 |
| As-Earned | Month 12 | $1,200 × 1 | $1,200 |
| TOTAL | $14,400 |
Renewal Continuity
Once a policy is renewed, this logic repeats. In Year 2 (Renewal), the system looks at the Carrier Commission Table for the "Term 2" rate (20%) and generates a new schedule based on the renewal premium.
Key Field Definitions
- Premium Per Payment — The amount the client pays per installment.
- Number Of Payments Per Term — How many times the carrier issues a commission (e.g., 12 for monthly, 1 for annual).
- Number Of Payments Paid In Advance — How many months of commission the carrier front-loads.
- Commission Per Payment — The specific dollar amount the agency expects to receive per individual payment.
🔧 Troubleshooting
The "Expected Commission" in Commission Tracker doesn't match my carrier contract. Verify your Carrier Commission Table rates first. If the table rates are correct, check that the Premium Per Payment and Number of Payments Per Term are entered accurately.
The system shows $0 expected commission on renewals. Ensure your Carrier Commission Tables have rates defined for Term 2 and beyond. If the renewal term column is blank or set to 0%, the system will calculate $0 for all renewal payments.
🔗 Related Topics
- Policy Information Section — Overview of all policy administrative fields.
- Term Number — How term numbers affect which rate applies.
- Carrier Commission Table — Select the commission math rule for this policy.
- Commission Per Payment — Override the table math with a fixed dollar amount.
- Number Of Payments Paid In Advance — Configure advance commission schedules.
Need help? Contact support@commission-tracker.com