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Policy Example: Entering a "Takeover" Policy

This scenario covers how to enter a policy that has been active for several years before you started using Commission Tracker. In this case, the goal is to enter a group that originated in 2021 but only start tracking active payments in March 2023.

💡 Why Use This

This walkthrough is useful when:

  • Migrating existing business — You need to enter policies that were active before Commission Tracker was set up, without triggering false missing-payment alerts.
  • Understanding Auto Receive — See how the Auto Receive feature is used to "close out" historical months so tracking starts cleanly from the current month.
  • Learning the relationship between Origination Date and Term Number — A real example showing how the system calculates Term 2 from a 2021 origination.
Field Value
Origination Date 7/1/2021
Term Effective Date 7/1/2022
# of Months in Term 12
Term # 2 (Calculated automatically)
Payments per Term 12
Payments in Advance 1

Visual Guide

Policy Setup

The Auto Receive Shortcut

To avoid the system flagging payments from July 2022 to February 2023 as missing, use the Auto Receive function to close out those historical months.

  1. Click Auto Receive.
  2. Set the date to 03/2023.
  3. The system will mark all previous months in the term as closed.

Auto Receive Selection Final Payment History

🔧 Troubleshooting

The Term Number is showing as 1 instead of 2. Verify the Origination Date is set to the actual first term start (7/1/2021 in this example). If the Origination Date matches the Term Effective Date, the system calculates Term 1. See Origination Date for details.

The Accounts Receivable report is still showing open periods before March 2023. Confirm the Auto Receive was completed with the date set to 03/2023. Open Payment History and verify the AutoRcv entries exist for July 2022 through February 2023.

Need help? Contact support@commission-tracker.com